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© Copyright 2019 Limestone Events Inc.

FAQs

What can I bring to The Gathering?

  • Camping chair & rug for The Hill area in front of the Bar. Seats are provided in the dining areas, on The Hill and in the Grandstand. Please note: The Hill is a sloped grass area and may be unsuitable for a fold-up chair, however there are flat zones.

  • The Gathering is held at the Ipswich Turf Club that has sloped and uneven areas. Wear sensible footwear.

  • Bring sunscreen and a hat! There are sheltered areas but watch the sky and the BOM and prepare for rain or shine.

  • If the forecast is for rain please bring suitable shoes, gumboots, a poncho or raincoat or a rain umbrella.
     

What are Prohibited Items?

  • Alcohol. The Gathering has a licensed bar where alcohol is available for purchase. The entire venue at the Ipswich Turf Club is a licenced area.

  • Sunshades, sun/beach umbrellas, tents, and tables.  If you have a clan member coming who may have specific needs and wish to discuss this, please contact us.

  • Reclining chairs, beanbags, blow-up air chairs or lounges.

  • No Eskys.

  • There may be security checks at the gate and you will not be permitted entry with prohibited items.

 

What type of Chair can I bring?

You are permitted to bring a standard camping/deck chair and rug for The Hill area.  Beware of the uneven surfaces.

No reclining chairs, beanbags, blow-up air chairs or lounges.

In general, please be considerate of other patrons when positioning yourselves so as to not block the view of the events for others.

 

What Ticket types are available?

 

Early bird tickets are available here until the 16th May.

  • Single General Admission $10 and $15 after the 16th.

  • Clan Pass $25 and $35 after the 16th for 2 Adults and 2 Children, or 1 Adult and 3 Children.

  • Children must be 14 years old or younger.

  • Free Admission for Carer/Companion-Card Holders and Children under 4 years old.

Where can I find Performance Times?

Programmes will be available free of charge on event day from our Information Stand located directly inside the Entrance Gates and on our website here.  This will be a downloadable document for you to keep on your device.

Programmes will show the schedules for the Main Arena, Highland Dancers, Queensland Pipe Band Championships, and the Discovery Centre.

Can I bring my own alcohol?

No, alcohol is available to purchase from the Bar.  The Bar is run by the Ipswich Turf Club which offers a full selection of beers, wines, and spirits.   Responsible Service of Alcohol protocols are enforced.  Consideration of your fellow patrons is expected at all times. Aggression, intoxication, or anti-social behaviour will not be tolerated and will result in ejection from the venue.

Can I bring my own food?

The Gathering offers a broad selection of food vendors with delicious Celtic options; you are here to try something different or something familiar, are you not? You are permitted to bring your own food to the event however we do have a broad offering of food vendor’s onsite.  Every attempt is made to ensure all dietary requirements are catered for by the contracted food vendors however if you have a specific dietary requirement it is advised to bring your own food. Eskies will not be permitted.

Can I bring a stroller or pram?

You are permitted to bring prams and strollers for your children into The Gathering event.  They may be subject to security checks. Please note: there are uneven and grassy surfaces, and stairs at the venue so please take care, and remember to be considerate of other patrons at all times. Disabled access is available.

Where can I park?

Parking is available onsite at designated areas from the Wickham St entrance off Brisbane Road, inbound left lane. This parking is limited. If full, you can park along the verges on Brisbane Road and in surrounding streets.

If you park in Stafford St, there is a pedestrian rail crossing from Wearne St into The Gathering entrance area.

Access to TC Cooney Ave may be restricted to official parking and disabled parking. 

Please, take great care when exiting your vehicles and walking to The Gathering, and obey common courtesy, road rules. Also, please be very considerate of local residents and their driveways.

Performers parking will be available in the middle of the racetrack. This can be accessed via Wickham St. If general public parking is full, overflow parking may be directed to this area.  Performers with passes are admitted free and accompanying clan will be charged admission at that gate as your car enters the dedicated performers carpark. Please have your payment ready (cash and card available). No need to then go back through the Entrance Gates. If you do not have your pass you will need to pay for entry.

Parking is at owner’s risk. 

Is First Aid available?

Yes!  There will be a signed first aid service at the event. Please ask Volunteers, Event staff or First Aid officers for help.  Please consider others as well as your own safety. If someone requires medical attention please let a Volunteer, Event staff or First Aid officer know so they can help as soon as possible.

Are Pass-outs available?

Yes, we can stamp you with our glamourous wrist stamp if you need to exit the venue.  Please go to the Information Stand just inside the Entrance Gates for your pass-out stamp.  We may consider stamping children for good behaviour, too!

What happens if it rains?

If it does rain The Gathering will go ahead unless conditions are deemed to be dangerous. If an event if cancelled prior to 9am on 24th May 2020, patrons will receive transfer of their ticket to the rescheduled event. If the forecast is for even the possibility of rain bring good quality raincoats, brollies and suitable footwear.  Please consider other patrons when using rain umbrellas.

The decision to cancel The Gathering will be made as early as possible but may not be made until the morning. In the event of inclement weather patrons should check this website BEFORE departing for messages.

 

We will also send out notifications via email to pre-purchased ticket holders and e-news subscribers.  Please ensure your contact details with Eventbrite are up to date when purchasing a ticket. 

 

Can I smoke?

 

The Ipswich Turf Club is a NON-SMOKING venue.

 

Where is Lost Property?

 

If you lose something, please go to the Information Stand inside the Entrance Gates to check if it’s been handed in by a fellow patron.

 

If you find something that belongs to someone else, please be a good citizen and hand it in to Lost Property at the Information Stand.

 

Will the Programme schedule or artists be likely to change?

 

Occasionally changes occur that are out of our control. Scheduled performance times and artist line-ups are subject to change. No refund will be offered in these circumstances.

 

Are EFTPOS facilities available?

 

Some vendors will offer Card facilities and we will have an ATM on site, but it is still recommended to bring enough cash for the day.  We adore low-denomination notes, too!

 

Are there facilities for disabled people?

 

Yes. Disabled toilets, parking and viewing areas are available. Disabled lift access is available to get from ground level to the grandstand. Please Note: there are sloped and uneven areas around the venue. A dedicated disabled parking area is available in TC Cooney Ave opposite the entrance. Companion/Carer Card holders are entitled to a free ticket for their carer.  Accessible toilets are located in the main toilet areas on site, at either end of the toilet block.

 

Can I bring my dog?

 

What a fabulous idea, as long as it’s a well-socialised clan member and you do the right thing with it’s produce! All dogs are valuable clan members and we encourage you to bring them on a leash to The Gathering. We encourage you to dress up your dogs, as we have a special section for them in our "Fashions on the Field" event.

 

Besides driving, are there other transport options to and from the venue?

 

Bus services – Taking the bus to and from the event is the best way to travel to The Gathering.  Please check the Transport Information page for Ipswich here.

Can I use any of the images/content from The Gathering website for my own purposes?

 

You must not use any Limestone Events trademarks, images, names, or logos without the prior written permission of Limestone Events. Any other trademarks, product names, company names, logos or images within the Limestone Events Sites are the property of their respective owners, and may not be used without the prior written permission of their respective owners.

 

Ticketing FAQ’s

Before the 16th May early bird tickets are available to purchase on The Gathering website. They are:

  • Single Admission $10

  • Clan Admission $25 (2 Adults and 2 Children or 1 Adult and 3 Children)      

     

Tickets are thereafter available via the website or at the Entrance Gate for:

  • Single Admission $15

  • Clan Admission $35

Children are to be 4-14 years old; Children under 4 years old are admitted free.

Companion/Carer Card Holders are admitted free with their dependent.

Dogs are admitted free!

Are tickets available at the gate?

Yes, we have cash and card-purchasing facilities at the Entrance Gate.

Can a lost ticket be replaced?

If you have lost your ticket, try heading to the email sent by Eventbrite when you purchased the ticket. If you forget it on the day, you will need to show our ticketing staff photo ID to search the ticketing database. This is only possible if the ticket is in your name.

Can I get a refund?

Unless The Gathering has been cancelled (without a rescheduled event) or there are legal requirements that provide otherwise (including those of the Australian Consumer Law), tickets cannot be refunded.

In the event of cancellation all ticket transfer details will be clearly posted on our website.

 

Who do I contact if I have an inquiry about my ticket purchase?

Limestone Events and The Gathering do not directly sell tickets.  Please direct inquiries to Eventbrite.

I purchased tickets online but my email never arrived, what do I do?

If you have not received an email you may have incorrectly typed your email address. Please contact Eventbrite customer support. You may be required to provide proof of purchase with credit card or PayPal details.

Terms and Conditions

 

1.Introduction

Limestone Events Pty Ltd (Limestone Events) is a live music/cultural event promoter. By purchasing a ticket to an event promoted or facilitated by Limestone Events, You agree to be bound by the terms and conditions set out below (Terms and Conditions).  The Terms and Conditions relate to the sale of tickets and attendance at the event to which the ticket relates (Event). These Terms and Conditions apply to the purchaser, any subsequent ticketholders and any ticket recipient (You or Your).

In addition to the Terms and Conditions, You may also be bound by:

a) Venue Terms and Conditions: These are terms and conditions imposed by the venue at which the Event takes place. Applicable Venue Terms and Conditions will be made available at the point of entry.

b) Event Specific Terms: These are terms and conditions imposed by Limestone Evnets that apply specifically to Your Event. To see whether any Event Specific Terms apply to Your Event, please see the Terms and Conditions at the point of purchase (Eventbrite).

Where there is inconsistency between the terms of any of the above, they will be applied in the following order:

a) Venue Terms and Conditions

b) Event Specific Terms

c) Terms and Conditions

Limestone Events reserves the right to cancel any ticket used in breach of these Terms and Conditions or any Event Specific Terms.

2. Purchase of Tickets

Tickets to each Event are available through Limestone Event Ticketing Agents. Limestone Events cannot guarantee any ticket purchased through any means other than Limestone Ticketing Agents (for example via resale sites such as Viagogo, TicketFinders or Ticketmaster Resale).

3. Use of Tickets
The promotion, advertising, offering, or selling of tickets to an Event is strictly prohibited by anyone other than a Limestone Events Ticketing Agent, unless:

a) with Limestone Event’s prior written consent; or

b) where expressly permitted under relevant State or Federal trading laws.

Tickets may not, without the prior written consent of Limestone Events, be used for advertising, promotion or for any other commercial purposes (including competitions and trade promotions) or to enhance the demand for other goods or services.

 

4. Change in Event
Limestone Events has the right to add, withdraw, reschedule or substitute  artists and/or vary advertised programs, times, prices, staging and audience capacity without notice to You. If an Event is a festival featuring multiple artists the line-up may be subject to change at the discretion of Limestone Events.

 

5. Rescheduled Events
If an Event is rescheduled for any reason whatsoever, your ticket will be valid (or if applicable, your ticket will be reissued) for the rescheduled Event. You are entitled to a full refund of the ticket price if You cannot attend the rescheduled Event, provided that You apply for a refund within the period of time advertised or notified by Limestone Events and/or the relevant Limestone Events Ticketing Agent.

 

6. Cancellation of Events
If the Event is cancelled for any reason whatsoever, you will be entitled to a transfer of your ticket to a rescheduled event. To avoid doubt, Limestone Events is not liable to you for any losses or expenses incurred in connection with an Event being cancelled, postponed or changed (including, for example, travel, accommodation or other ancillary expenses), except to the extent that such losses arise from Limestone Event’s breach of an applicable Consumer Guarantee (set out in the Australian Consumer Law).

 

7. Refund or Exchange of Tickets
Refunds or exchanges on any ticket will only be given as set out in these Terms and Conditions, or as reasonably determined by Limestone Events in order to comply with the Live Performance Australia Code of Practice for Event Ticketing in Australia or the Australian Consumer Law (or any other applicable laws). Limestone Events and/or Limestone Events Ticketing Agents will not issue replacement tickets where seating is not allocated (general admission tickets). Limestone Events Ticketing Agents may charge a fee for the replacement of tickets.

 

8. Entry to the Event
Patrons who are under 18 at the time of the Event should be accompanied by a ticket bearing patron over the age of 18. For the avoidance of doubt, patrons under the age of 18 are bound by the Terms and Conditions or any applicable Event Specific Terms.

No ticket charge will be applied to patrons under 4 years old. Limestone Events reserves the right to impose age restrictions on certain events based on venue requirements and safety considerations. These restrictions will be noted in Event Specific Terms.

Limestone Events’ rights to refuse entry to an Event include but are not limited to where:

a) Your ticket has been handled in breach of these Terms and Conditions or the Event Specific Terms; or

b) Your ticket is defaced or damaged.

You are reminded that in addition to Limestone Events’ right to refuse entry to an Event, the venue hosting the Event may impose additional restrictions. In particular, the venue may designate that certain Events are subject to age restrictions. Age restrictions will be indicated on the Limestone Events website and/or the Limestone Events Ticketing Agent’s website. Limestone Events does allow pass-outs and/or re-entry into the Event.

9. Event/ VIP Package Tickets
Where goods or services (including, but not limited to, hospitality suites or experiences) are purchased in conjunction with an Event ticket (Event Packages), Limestone Events is responsible only where that Event Package was purchased directly from Limestone Events or a Limestone Events Ticketing Agent. For the avoidance of doubt, Limestone Events is not responsible for Event Packages sold, distributed and provided by third party operators. You may be subject to further terms and conditions relating to these third party Event Packages. Any queries, concerns or issues relating to a third party Event Package should be directed to that provider.

10. Photography and filming at Events
Limestone Events Inc. reserves the right to broadcast, telecast, film and/or record any event. If you are photographed, filmed or taped whilst attending an event, you consent to Limestone Events (or third parties appointed by Limestone Events) photographing, filming or taping you. Third parties may be appointed by Limestone Events to broadcast, publish, license and use any photographs, film, recordings or images of you without compensation or restriction, including but not limited to marketing and promotional use and in all media. Limestone Events, the third parties and anyone acquiring from them a right to use the material are not liable to You in any way for its use.

You may be permitted to use cameras, audio and video recorders at an Event.

11. Security and Safety
You agree to comply with security, safety and licensing requirements and directions at the Event. This includes, but is not limited to, liquor licensing and/or smoking regulations. Prior to entry to the Event, You may be subject to specific security and safety requirements including but not limited to bag checking, metal detector tests, pat downs and/or drug detection tests.

It is important to Limestone Events and our artists that each Event is enjoyable and safe for patrons. Anyone behaving in an offensive, disruptive, or dangerous manner may be ejected from the Event at Limestone Events’ discretion. If you feel unsafe, distressed, or harassed at an Event we encourage you to seek the assistance of security or Venue personnel.

12. Loss or injury at Event
To the extent permitted by the law and subject to your rights under any applicable Consumer Guarantees in the Australian Consumer Law, you release Limestone Events (including its directors, officers, employees, consultants, contractors, agents and volunteers) from any liability for any damage, loss, liability or injury you may suffer in relation to your attendance at an Event, howsoever caused, including due to any negligence or other act or omission of Limestone Events and/or the Venue.

You agree to compensate Limestone Events and/or the Venue for any damage, loss, liability or injury that Limestone Events and/or the Venue may suffer as a result of your wilful, reckless or negligent acts or omissions at an Event.

13. Certain items prohibited
Limestone Events, and its designated representatives, including security personnel, reserves the right to prohibit items which it believes threatens the enjoyment, rights and/or safety of you, performers and/or other patrons at the Event. Prohibited items include, but are not limited to, the following:

  • tables, tents, or sun shelters;

  • beach/sun umbrellas;

  • alcohol;

  • Esky’s;

  • illicit substances;

  • weapons of any sort including Tasers, mace spray;

  • animals (with the exception of dogs on a leash);

  • beanbags, blow-up chairs or lounges;

  • lasers, flashlights;

  • fireworks and/or flares;

  • drones;

  • items capable of being used as a projectile.


Prohibited items found prior to entry or at the Event may be confiscated and Limestone Events takes no responsibility for confiscated items. Patrons may be refused entry with prohibited items.

14. Variation to Terms and Conditions
Limestone Events may vary these Terms and Conditions at any time. Any variations become effective immediately once the variation is published.