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High-quality produce, goods and community information

The Gathering is a prime opportunity for your business or community group to sell your product or message to a captivated audience - anticipated to be around 7,500 (based on past events). We are seeking a diverse range of vendors that showcase Ipswich as a vibrant region - whether that be local produce and goods, cultural histology, or community networking.

In particular, The Gathering is seeking a diverse range of Celtic and Highland inspired stallholders with the following offers:

  • Celtic influenced clothing, jewellery, gifts, etc.

  • Traditional Highland food and beverage offerings

  • Traditional Highland gourmet sweets and snacks to take home

  • Displays of cultural or historical significance

  • Genealogy services to trace ancestry

  • Celtic instruments, tartan accessories, tartan dog collars and accessories, etc.

Other high-quality stalls will also be accepted. While not a requirement, we love if you take the time to add some Celtic theme to your stall.

The Ipswich Turf Club is an ideal venue with lots of space for our stallholders. The Gathering will provide you with an area allocation in our fully fenced venue along with security.


Bump in times are available from 12:00 PM - 4:30 PM on Friday, 20 May 2022, and from 6:30 AM to 9:30 AM on Saturday, 21 May 2022. Bump out will be from 5:00 PM - 6:00 PM on Sunday, 22 May 2022 (no traffic movement until 5:00 PM to ensure safety of patrons).


Trading hours are from 11:00 AM - 5:00 PM on Saturday 21 May 2022 (the night finishes at 8:30 PM, with extended activity in the forecourt area only. Food trucks in this area are encouraged to stay open until close), and 9:00 AM - 4:30 PM on Sunday, 22 May 2022. Security for the venue will be provided overnight between the two days. The venue is fully fenced and locked.

Note: many stalls sites are on concrete and cannot be pegged into the ground. Weighting on marquee legs is mandatory for safety. Sandbags, weight plates or water containers are recommended.

2022 Stall holder fees - two days of trading

"Our best one day sales since we have been going for 5 years" (Hot Slice Pizza)

Community Not-for-Profit (non-selling) - Free

Sale of Goods and Services - $100 (3m x 3m site)

Sale of Goods and Services - $170 (6m x 3m site) - other sizes by enquiry

Food and Beverage - $300 (3m x 3m site)

Food and Beverage - $450 (6m x 3m site) - other sizes by enquiry

Power: Please detail the power requirements in your application form and we will provide you with a quote for power cost depending on your requirements. To use your own power, it must be a silenced generator that is enclosed in your vehicle. Loud generators will not be permitted.

The process

Applications are now open to become one of our vendors.

1. Read our Stallholder Trading Guidelines that can be found HERE.

2. Submit the application form below to our team for review.

3.  Our team will review your application based on:​​

  • Relevance to our event​

  • Quality of product or information

  • Preference may be given to stalls who have previously participated in the event or local stalls

  • Diversity of stalls to ensure we offer guests a range of options

4. Once our team has contacted you to confirm the outcome of your application, we will send you an invoice for payment. Please note that your stall is not secured until payment has been made. If payment is not made within the specified payment terms you may lose your ability to host a stall at The Gathering.

COVID-19 Requirements

COVID has meant that many events are unable to go ahead. Our team has put significant effort into developing a COVID Safe Plan, for approval by Queensland Health to ensure we can run The Gathering in 2022. Key requirements for stallholders include:

  • COVID-19 infection control: Every stallholder must have completed the COVID-19 infection control training. This training is provided free by the Department of Health, takes only 10 minutes to complete, and can be found here. While only the primary stall contact is required to provide their Certificate of Acknowledgment, we recommend each worker/volunteer complete this training. The certificate must be uploaded with the application form.

  • Hand Sanitiser: The Gathering will have hand sanitiser located throughout the venue at key traffic areas. In addition, every stall must have hand sanitiser available to customers.

  • Food and beverage vendors: If you are providing food or beverage you must adhere to a Retail Food Services Industry COVID Safe Plan. You must provide The Gathering with a copy of your Safe Work Method Statement that forms part of your Retail Food Services Industry COVID Safe Plan.

Stallholders Application Form

Thanks for submitting!

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